So, you’re planning on using a Dutch rental agency? First things first, welcome to the Netherlands! Also welcome to the wonderful world of renting.
In order to make sure you’re on the right track, we have compiled a list of 7 things you need to know when using a Dutch rental agency so that you don’t get caught out by any of those scams out there!
Before we start, finding a place to rent in the Netherlands is hard work. The country in general has a shortage of houses, especially concentrated in the bigger cities, so sometimes the minute a place you want is up for rent, within a second it has gone again.
It’s important to be on the ball and be ready for a lot of disappointments along the way. Most places come unfurnished, so it can be a pain. It’s also good to know that the rights of tenants are taken seriously in the Netherlands. It’s hard for the landlord to even get rid of a tenant without getting the courts involved (not so good for the landlords though). So rest assured that you’re safe, as long as you remember these 7 things to know about a Dutch rental agency. Let’s get started…
*NB: when using landlord – this can also apply to a Dutch rental agency
* You might want to think of buying a house instead of renting one here in the Netherlands
1What can I expect when I rent in the Netherlands?
How does it work? What is the etiquette, what do you need? Say no more.
Rental cost and property type
Rent ranges substantially throughout the Netherlands. You could be paying as little as €200 to over €5.500 per month. As usual, the center of big cities are the most expensive and the outskirts of these cities and other small cities tend to be cheaper. So be prepared to pay!
Many places are self-contained flats and are usually unfurnished. This means that even flooring and light fittings are not included! Please make sure to check this before you decide to rent somewhere, or else it’s going to be costly.
Also note that most places won’t let you rent unless you earn a certain amount and some even require that your employer is the guarantor. You’ll need valid ID, like a passport, employment contract or study proof, residency details and your BSN. So there are no secrets about your personal and financial life here.
Duration of a rental property in the Netherlands
You’ll find that most rental properties in the Netherlands are a minimum of 12 months. It is possible to find less — I somehow managed to bag myself a 4-month contract when I first arrived.
This is rare though, so be prepared to sign for 12 months. Make sure you can do this and can afford it! If you’re after much shorter tenancies, prepare to pay more and take more risks. It’s important to know that in Amsterdam, unless you have a special license, it’s illegal to rent somewhere for less than 6 months. Please be aware of this, if you’re trying to find somewhere in Amsterdam.
Note: Once you’ve found somewhere and you want to leave, make sure you give your landlord 1 month’s notice, that’s the rule. You can ask for a “break clause” to shorten this in instances like losing your job. But be warned that even after the 12-month period, if you do not let the landlord know that you are moving out within this period, the contract could be renewed automatically.
2What are the normal agency fees in the Netherlands?
Whether you agree or not, Dutch rental agency fees are normally a bit of a con. They aren’t 100% legal or illegal though, unless it’s a sleutelgeld — I’ll get onto that in a minute. Agency fees can range from under €50 (rare) to hundreds of euros.
A lot are taken in the form of one month’s rent or more. The truth is, the agency fee is a bit of a grey area. There have been record numbers of people trying to claim the fee back, especially if you found the property yourself when most contact has been via the landlord and the agency haven’t really done much.
Basically… don’t pay more than a months rent and even then that is extortionately high. I payed a few hundred for a €710 rent. If you have any doubts that the fee is unfair, please take it to a tribunal. Remember, you have many rights, don’t let them fob you off!
3What is in my rental contract?
How does your rental contract work? And what do you need to do before signing one?
Rules and regulations for renting in the Netherlands
Your deposit is usually one month’s rent upfront and this is used to protect the landlord if you trash the place or don’t pay your rent. Make sure you take photos of any damages that were present before you arrived, so you don’t get wrongly charged for them. Your deposit should never be paid in cash and never more than three months rent.
Technically, to have verbal tenancy agreement in the Netherlands, is completely legitimate. However, that’s definitely not advisable due to the difficulties in proving the tenancy agreements between you and the landlord. Take a witness or better still, have a written contract instead.
Make sure that you try and get a written contract with both you and your landlords signature on it. With your contract you should have another estate agent guide, telling you all you need to know about the property and rules and regs. Please make sure you read them! It may say ‘no pets’ and then you don’t realise and get a pet, you could be in trouble and forced to pay a fee to deep clean the property afterwards.
It’s also worth messaging the landlord if you want something. For example, my tenancy says I can’t have pets and I can’t decorate the walls. I kindly asked my landlord after a year of being a good tenant and he agreed that I could. So although they are rules, if you ask nicely, then they can be amended. (Make sure you keep the proof of agreement after though!)
Your contract should contain this basic information: your name and address of the property, landlord or estate agent details, rental cost (per month, per quarter or per year), duration of your rent, the notice period and any service cost or utility costs if applicable. If they are paying for your utilities, by law they have you show you how much you have used to see if you are due for a reimbursement or owe the landlord money, once a year at least.
Your contract for renting something in the Netherlands should easily be available in English, so let them know, so you don’t get caught out.
4What’s a key fee, aka Sleutelgeld?
In order not to be totally ripped off by your landlord, there are regulations in place to protect you. Your landlord can not charge you for something, if you are not getting anything for return by paying it. It is illegal if they do.
This is called a sleutelgeld. This is a fee that is usually added for “access” to your place. It basically gives you nothing and is a con. If you get charged a fee for something and you aren’t getting a service for it (e.g. estate agent fee), then don’t pay it!
5What’s a rent ceiling?
The Netherlands has regulation to limit the changes of the price of rent if it is not liberalised. This means that it is subject to a “ceiling” price. Meaning, that if a place is liberalised, you are able to make negotiations with your landlord because it’s private.
With public housing, this is different. This has a ceiling price and matches the quality of the housing. To find out the max rent for your house, click here — yet sadly it’s only available in Dutch (hello google translate).
6How can I spot a fraudulent rental?
Sadly, in the real world this does happen. The safest bet is to stick to actual official agencies, rather than places they are advertised for renting in the Netherlands on random sites. If you do decide to do it this way, watch out for these signs:
- That they are “out of the country”, so cannot meet, but you must still pay them either a fee or deposit upfront
- If they tell you they can’t register to the address you want to rent
- They want you to pay all of your deposit in cash
- They won’t show you the property you are willing to rent in person (they’ll only show pictures)
- Generally making excuses for things, being indecisive about the contract and not being willing to meet
I nearly got caught out… (Kamernet experience)
I personally nearly got caught out on a site called Kamernet. Kamernet is a site where you can advertise that you’re looking for an apartment/room and then the owners can get in touch with you.
I’m not wanting to drag their name through the mud, because they did resolve my query about a fraudulent landlord, but just be weary that some fraudulent rentals can slip through the net, even on a good site.
I had placed an advert saying I wanted an apartment in Rotterdam, and then randomly one evening I had an email from someone saying that he had an apartment for rent which was a decent price. He apparently didn’t live in the Netherlands, and couldn’t sort the contract at first, so he suggested that we can rent it for the first two months on Airbnb until he was back.
I had read online about a similar scam, so when I was in the area, I rang the doorbell of the flat. There was a woman living there, who told me that it was not up for rent and that she had loads of people asking about it. So we nearly lost out on two months rent with nothing to show for it. I reported the landlord and they removed it from the site as soon as possible. So be careful folks!
7How do I resolve disputes about renting in the Netherlands?
Have you got a complaint and nothing has been done? I’m sorry it has come to that. Firstly, you need to bring it up to your landlord/Dutch rental agency. If that doesn’t work you can file a dispute and they can be brought before the Huurcommissie (Rent Tribunal).
Costs for this are only €25 for a person wanting to take them to tribunal, and significantly more for a company. The Huurcommissie’s job is to handle these complaints and they can vary from poor maintenance, unknown charges or unfair rental cost and more. This is mainly used for people who have social housing, however others can apply to use the service.
if this service isn’t for you, then you can get a lawyer to sort it for you. Prices vary for this service, so it’s worth weighing the pros and cons before going down this route. Tenants have many rights in the Netherlands, so rest assured that it’s probably going to be sorted (and sorted well).
Here are just 7 ways to help you with dealing with a Dutch rental agency in the Netherlands. Have any more personal tips about using a rental agency that you want to share with us? Tell us your thoughts in the comments!
Feature Image: epicantus/Pixabay
Editor’s Note: This article was originally published in March 2018, and was fully updated in November 2020 for your reading pleasure.